The CellarTracker user interface has three main areas:
1) Top Menu
2) Home Page
3) Left Task Bar
Top Menu
The menu bar at the top of the home page and all CellarTracker pages allows you to quickly get to information on your cellar quickly.
Home – Allows you to quickly enter your cellar from a previous spreadsheet or database. My Cellar – Shows the contents of your cellar. Tasting Notes - Shows the last thousand tasting notes from all CellarTracker users. Reports - Allows you to view your view your cellar from my different points of view. Users - A list of all CellarTracker users listed by most recent access.
Home Page
The CellarTracker home page is the main interaction point with CellarTracker. In addition to showing the few bottles you have entered and consumed, it shows the last few tasting notes your have written and most recent tasting notes from other CellarTracker users on wines currently in your cellar.
The tools available from the CellarTracker home page are listed below:
Common Tasks Bulk import an existing spreadsheet – Allows you to quickly enter your cellar from a previous spreadsheet or database. Add wine to my cellar – Add new wines to your cellar. Add a tasting note - Add a tasting note for a wine you have tasted. Print a wine list - Print a restaurant-style wine list for your cellar. Download to Microsoft Excel - Create an offline copy of your cellar. Check my pending deliveries – Lists your pending deliveries and futures orders. Add professional reviews - Lists wines in your cellar where other users have entered professional reviews. You can use this list to search for and add these reviews to your cellar if you have a subscription to the service in question. Update drinking windows - Allows you to easily enter personal drinking windows for your cellar. Add Valuations - An easy way to add a personal valuation for some or all your wines. Print Barcode Labels – Print barcode labels to allow easy tracking of your cellar. All users can print Avery labels to any printer or print directly to Dymo label printers. See the Barcode Labels FAQ. Scan Barcode Labels – Allows quick removal of wines from your cellar by entering CellarTracker barcodes.
Tagged Lists
Created lists to allow you to track wines you want to sell, take to parties, give away as gifts, or any other specific list you need to track regarding your wine collection.
Other Areas My Profile – Change your CellarTracker preferences including wines listed per page and default store for new purchases. Payment History – Make a payment to support ongoing development and support of CellarTracker. Manage Subscriptions – Manage automatic integration with various content channels including Stephen Tanzer's International Wine Cellar and WineBid.com. User Forum – Access CellarTracker's user forum to see how others are using CellarTracker or to ask questions.
Left Task Bar
The task bar on the left hand side of the screen provides quick access to key functions when viewing your cellar or adding or editing a specific wine. Many of the common tasks were already discussed in the Home Page section. See belows for ones not mentioned above.
Home Page Common Tasks
View my wish list – View list of wines you are considering for future purchases or potential gifts from others.
Drinkability – Lists the wine you should drink today based a number of criteria including the professional review drink by data and amount of bottles in your cellar.
Home Page Display Options
Hide Prices – Allows way to hide wine prices when showing your cellar to others.
Make sure to look at CellarTracker's task bar when editing wines for quick access to key features including searching review sites for the wine in question, adding to a wish list, show others wines from this producer to allow easier entry of multiple purchases, and many other tasks.
Tracking your wine with CellarTracker
Entering your cellar into CellarTracker can initially be a time consuming task, but a little preparation can go a long way in making it easier and more importantly quicker.
It is important to understand that CellarTracker makes a clear distinction between purchases and your inventory of wine. However, CellarTracker makes it is easy to enter both a purchase and add it to your inventory in a single step.
Before starting, if you have any existing information on your wine cellar, it would be helpful to have that information available along with any purchase information you would like to track.
If you have been tracking your wine collection in an Excel spreadsheet or other database. You can use export your existing data to an Excel spreadsheet in a format that CellarTracker can then import directly. See the bulk import FAQ for more information.
Entering a wine into your CellarTracker inventory…
Click “Add wine to my cellar” in Common Tasks.
Enter the producer or wine you want to enter into CellarTracker and click “Search” to search the database for that producer or wine. To limit your search to wine producer’s name only, select “Producer name” before clicking Search.
If the wine producer exists, CellarTracker will display the list of known producers that match your request. Select the producer you want and click on it to get a list of all known wines in CellarTracker by that producer.
If the wine you want exists in CellarTracker already exists in the vintage you want to enter, select the vintage and wine.
To add a different vintage of a known wine or a different wine based on a known wine, click “Add New Vintage or Wine Based on this…” for a wine. Make any necessary changes such as vintage or varietal and click “Click to Add New Wine.” For more information on this screen, see “Entering a new wine producer and wine into CellarTracker…”
If the wine producer does not exist, see “Entering a new wine producer and wine into CellarTracker…” for how to proceed.
Go down to Purchase Information and “click here to add a new purchase…”
Enter the number of bottles (quantity) of your purchase, bottle size, store, price, order notes, and any other information you wish to track. NOTE: To enter a new store, type it in the "add new store" text field next to the store combo box.
If the wine entered is in your cellar, just click “Add New Purchase” to add the wine to your inventory.
If the wine entered is a futures purchase or you haven’t taken delivery yet, select “Delivery is still pending” in the Delivery section and then click “Add New Purchase”.
The wine is now added to your current inventory or pending purchases.
To add another vintage of the same wine to your cellar, go to the Other Vintages section in the task bar and select the vintage if listed or select new vintage to add a new vintage of the same wine to your cellar.
Entering a new wine producer and wine into your CellarTracker inventory…
If your search for a wine producer was not found in CellarTracker, click “CLICK HERE to create an ENTIRELY NEW WINE.”
CellarTracker will bring up the Edit Wine Information screen to let you enter the wine in question.
There are a number of fields to enter, but luckily the online help is very good for each field. However, let’s walk through entering a wine to show you what goes where. Though it is already in CellarTracker, this is how you would enter the 2001 Amphora Jacob’s Ridge Cabernet Sauvignon from Mounts Vineyard in Dry Creek Valley.
Type – Red
Vintage – 2001
Producer – Amphora
Varietal – Cabernet Sauvignon
Designation – Jacob’s Ridge
Vineyard – Mounts Vineyard
Country – United States
Region – California
SubRegion – Sonoma County
Appellation – Dry Creek Valley
Options – Use this to set how the vineyard name is displayed for example
UPC Code – Leave blank if it doesn’t exist or you don’t care to track it.
You have now entered a new wine into CellarTracker! To add it to your inventory, go to Purchase Information and click the “click here to add a new purchase…” link
Enter the number of bottles (quantity) of your purchase, bottle size, store, price, and any other information you wish to track. NOTE: To enter a new store, type it in the field below the combo box.
If the wine entered is in your cellar, just click “Add New Purchase” to add the wine to your inventory.
If the wine entered is a futures purchase or you haven’t taken delivery yet, select “Delivery is still pending” in the Delivery section and then click “Add New Purchase”.
The wine is now added to your current inventory or pending purchases.
To add another vintage of the same wine to your cellar, go to the Other Vintages section in the task bar and select the vintage if listed or select new vintage to add a new vintage of the same wine to your cellar.
Entering a wine where you do NOT want to track purchase information in your CellarTracker inventory…
Click “Add wine to my cellar” in Common Tasks from the CellarTracker's Home page or task bar.
Enter the producer of the wine you want to enter and click “Producer Name” to search the database for that producer.
If the wine producer exists, CellarTracker will display the list of known wines.
If the wine you want to enter into CellarTracker already exists and in the vintage you care about, select the vintage and wine.
Go to My Inventory and click “click here to edit MY inventory…”
Select Add and enter the bottle size, quantity, and location. Click “Update and Done” to add the wine to your inventory.
Deleting a wine from your CellarTracker inventory (e.g. drinking a bottle)…
Select the wine to delete from inventory and bring up the wine summary page.
In the wine summary window, go to the “My Inventory” section and click the D next to the bottles in inventory.
Select the specific bottle by barcode or purchase or take the default bottle chosen to remove from inventory.
If you just drank the bottle and want to remove it from inventory, select "Drank from my cellar" under Track Consumption Data. Also, CellarTracker can help you track a return, sale or trade, gift, or purchase at a restaurant for this bottle. Select the appropriate choice for this bottle.
To add a tasting note for this bottle, enter the note and an optional corresponding score.
To remove the wine from inventory, click “Consume This Bottle”.
Adding a Professional Review…
Select the wine to bring up the wine summary page.
Go to Professional Tasting History and “Click here to manually add a new professional (copyrighted) review...”
To view a professional review from Wine Advocate, International Wine Cellar (IWC) or Wine Spectator (assuming you have a valid subscription to the desired service), click WA, WS, or IWC and CellarTracker submits a search for the wine in question to find the review. If you want to enter a BurgHound, Purple Pages, or other publication review, obtain the review in question.
Select the main text of the review and copy it onto the clipboard.
Paste the review text into the main body of the professional review and enter the other information including the score, reviewer, and publication. To enter a BurgHound, Purple Pages, or other review, you will need to manually enter the publication and review the first time by typing the publication and reviewer into the text field below the combo boxes. CellarTracker will remember new publications and reviewers for future use. For Wine Advocate and International Wine Advocate reviews, you can copy and paste the URL of the review into the web page section to link back to the review later. Web links to Wine Spectator reviews are not supported, as they too long to enter into CellarTracker.
Click “Add Review” to submit the review and return to the wine summary page.
Adding a public tasting note…
Select the wine to add a tasting note and click it to bring up the wine summary page.
Click "Add a tasting note" under Tasks (this wine) on CellarTracker's task bar
Add your review, date, and score and click “Add Tasting Note” to add your personal tasting note to be viewed by you and the rest of the CellarTracker community.
Printing Barcode Labels for your Cellar
CellarTracker can give you complete control over each bottle in your cellar by printing barcoded labels to Avery labels or a label printer to help you more easily track each bottle individually.
See the Printing Barcode Labels FAQ for more details.
CellarTracker Reporting Options
Click Reports in CellarTracker's menu bar to access the CellarTracker's vast reporting capabilities.
My Cellar
All Wines – Lists every wine in your cellar.
Single bottles – Lists every individual bottle in your cellar.
Region – Shows a breakdown of your cellar by region including cost paid.
Producer – Shows a breakdown of your cellar by producer including cost.
Varietal – Shows a breakdown of your cellar by varietal including cost.
Type – Shows a breakdown of your cellar by type (red, white, dessert) including cost.
Vintage – Shows a breakdown of your cellar by vintage including cost.
Storage location – Lists the contents of your cellar(s) by location whether local or offsite storage for example.
Bottle size – Lists the contents of your cellar by bottle size (375 ml, 750 ml, 1.5 L, 3.0 L).
Readiness to drink – Lists the wine you should drink today based a number of criteria including the professional review drink by data and amount of bottles in your cellar.
Time to drink up – Lists wine by drink date, either entered by IWC, WA, WS, or your personal drink by date.
Custom summary... – Create a custom report based on your choices. Tasting Notes
My notes – Lists all your tasting notes for easy access to posting your notes to the Squires bulletin board (eRobertParker) or other wine boards.
My private notes – Lists all your private notes where you may track purchase info or gifting notes for example.
Community notes – Lists all CellarTracker's user tasting notes.
About my wine – Lists all CellarTracker user's tasting notes on wines in your cellar. A great way to get another opinion on that wine you really want to try tonight.
Tasting Events – Tasting notes that chronicle complete tastings or special events.
My Private Notes – Lists personal notes you have added to wines. These are not shared across users.
Notes over time – Lists all your tasting notes over time. A good way to see how your tastes have changed.
Notes by region – Lists all your tasting notes by region.
Custom summary... – Create a custom report based on your choices.
In addition to these reports, there are similar reports for your purchases and consumption broken down by many categories.
Finally, there are some great community based reports to see how CellarTracker community purchases wines or wines they are looking to purchase from their wish lists.
Make an offline copy of your cellar with Microsoft Excel