Winery Participation Guide

While CellarTracker is primarily focused on wine consumers, we welcome and encourage wineries, winemakers and their representatives to participate in the community. At this time, we don't have any specific designations or requirements for "official" accounts, though we kindly ask you to adhere to the following guidelines. We also have a set of recommendations on how to get started with the service.

Getting Started

If you're new to CellarTracker, we recommend you take a few minutes to look around and familiarize yourself with the site. You can also review our Getting Started guide and Top Switching Tips help topics for an overview of the site functionality.

  1. Create an account
    Once that is complete, you'll be able to add and edit data throughout the site. Or, if you're not comfortable doing this yourself, feel free to contact us at support@cellartracker.com and we'll be happy to assist with making changes.

  2. Check your winery's producer page
    A producer page is a summary of all data in CellarTracker that is attached to a winery, including all wines, label images and tasting notes. To find your producer page, start here, click on Producer to edit the filter, and search for your winery name. (NOTE: If you find duplicate producers, just let us know and we'll take care of it.) Now, hover over the wine glass icon next to any of your wines, and click the Producer link that appears on the hovercard. Once you're on the producer page, you can save it as a bookmark or saved search for easy access in the future.

    • Update your producer information: On the About tab, you'll see an overview of the winery. This information is part of a community wiki, and can be modified by any CellarTracker user. If a link to your website isn't there, please add it using the special syntax described on the edit page. The link should be the first line of the article. You can also include additional information on the winery, it's history, location, etc. We request you keep this limited to factual content, and avoid superfluous marketing materials.

    • Review your wines: On the Wines tab, you'll see a listing of all wines in our database which are attached to this producer. We encourage you to review this list, and flag any duplicates, incorrect names, incorrect or missing vintages, etc. You can propose edits to wines directly, or you can use the "Report a problem" link on any of the wine detail pages to let us know about the issue. You can also add new wines which may not be represented, and add new vintages of existing wines which may not yet have been added. If in doubt, just let us know and we can work with you to correct the data.

    • Upload label images: We encourage wineries to upload clean label images (or bottle shots clearly showing the label) for their wines, so users can more readily identify them. Wine labels for all vintages of a wine are "shared" for a particular wine, but you can include one image for each vintage if the vintage is clearly shown on the label. To upload, just go to the detail page for a wine, and you'll find an upload link by the existing images.
  3. Monitor tasting notes
    Some winemakers who participate in CellarTracker like to monitor the tasting notes on their wines; for example, if a user encounters a flawed/bad bottle, you can comment on the tasting note and offer to replace it for them. You're also welcome to comment on notes for other reasons, too!

  4. Enhance Community Wiki
    Our community wiki allows one to create articles at many levels: for a producer (as described above), region, appellation, and even individual wine. If you have specific winery or winemaker notes you'd like to share, we ask that you post these in the per-wine wiki article and NOT as a tasting note. To add/edit the article for a wine, simply visit the detail page for that wine, and under the Learn More About This Wine section, click Add or Edit Articles....


Guidelines

When representing a winery, we ask that you adhere to the following guidelines:

  1. Please, no marketing or promotional content.
  2. Winery tasting notes should not be posted as Tasting Notes (see above for wiki content instructions).


That's it -- we hope you find CellarTracker a useful platform for connecting with your consumers, and understanding what happens to your wine once it leaves the winery door. We are always interested in learning more about what tools and data you would find helpful, so feel free to send us a note if there's anything specific you'd like to see added in the future.

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